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Money Matters

Paying your Tuition and Fees

Tuition fees must be paid in full when registering. Some payment options are available for some programs. Please inquire at the Student Services office by calling (403) 410-1400. Specific tuition fees are listed under the Tuition and Fees Schedule.

Tuition fees can be paid at the Office of the Registrar (3rd Floor, Downtown Campus) by:

• Cash
• Interac Direct Payment
• Visa or MasterCard
• Money order
• Certified cheque
• Purchase order
• Personal Cheques

Student may also pay by credit card by calling us at (403) 410-1400.

Tuition and Fees Schedule and Definitions

MANDATORY FEES
The following are mandatory fees that are assessed for all full- and part-time students at Bow Valley College.

CONFIRMATION DEPOSIT*
An applicant will not be confirmed as a student until the confirmation deposit has been paid in full. The confirmation deposit will be applied to tuition, but is non-refundable in the event the applicant decides not to attend the program.

STUDENT SERVICES FEE
The Student Services Fee covers services from Enrolment Services and the Office of the Registrar including official transcripts, confirmation of enrolment letters and BVC Student ID cards.

STUDENT ASSOCIATION FEES
Full- and part-time students are subject to a Bow Valley College Student Association (BVCSA) fee. Student Association fees are non-refundable.

STUDENT HEALTH AND DENTAL PLAN*
Effective Sept. 2003, members of the Student Association in programs of 26 weeks or longer are subject to fees for a health plan. Opt-out options are available upon proof of alternative coverage within 30 days of program start. Students who are funded through the Student Finance Board or through EI are not eligible for coverage. See the Students' Association Office or visit http://www.gallivan.ca/studentnetworks for additional information.

MATERIALS FEE
The materials fee is attached to full-time and some part-time programs for the materials instructors use in their classes (ie. handouts, additional texts or resources and lab supplies, etc.)

Fee Deadlines

Spring 2012 (April 30 - August 17, 2012)

  • April 27: Fee Deadline
  • May 18: Cancellation Deadline
  • June 8: Drop Deadline
  • June 22: Withdrawal Deadline

Fall 2012* (August 27 to December 14, 2012)

  • August 24: Fee Deadline
  • September 10: Drop Deadline
  • October 19: Withdrawal Deadline

   *Dates are subject to change as policy is under review

Fee Deadline: Payment for all tuitions and non-refundable fees due.

Cancellation Deadline: Last day to cancel/withdraw from courses/programs and be eligible for a 100% tuition refund. Other student fees will not be refunded.

Drop Deadline: Last day to withdraw from courses/programs and be eligible for a 50% tuition refund. Other fees will not be refunded.

Withdrawal Deadline: Last day to withdraw from a course in the Winter term with a "W" grade. Withdrawals after this date will result in an "WF" grade. No refund will be given for tuition and fees.

Withdrawals, Cancellations and Refunds 

General Notes:

Confirmation fees are non-refundable.

Please see the list of Mandatory Fees for other non-refundable fees.

Any outstanding fees will be deducted from the total refund amount.

Students who receive advanced or transfer credit for courses will be automatically refunded 100% of tuition paid for those courses, according to the refund payment guidelines.

Students who are terminated from their program of study by the College are not eligible for a refund of tuition fees.

Full-Time Credit Programming
Please see the Fee Deadlines for due dates for fee payments, cancellations and drop dates.

Alternate Schedule/Delivery Credit Programming
Cancellation prior to the first day of class will result in a 100% refund of tuition and fees, excluding non-refundable confirmation fee if applicable. Withdrawal within 10 business days from the start of the course/program will result in a 100% refund of tuition. Other student fees will not be refunded. Withdrawal between 11 and 20 business days from the start of the course/program will result in a 50% refund of tuition. Other student fees will not be refunded. No refund will be granted 21 days or later from the start of the course/program./font>

Non-credit Courses/Programs
Cancellation prior to the first day of class will result in a 100% refund of tuition. Withdrawal by the end of the first day of class will result in a 100% refund. No refund will be granted after the first day of class. To withdraw from a non-credit course please email registration@bowvalleycollege.ca.

Cancellations
Any courses cancelled by Bow Valley College will result in 100% refund.

Important Information for FUNDED Students

  • If a funding application has been completed/submitted, there will be information on the invoice indicating an "ESTIMATED FINANCIAL AID AMOUNT". If there is no estimated financial aid amount noted on the invoice, no funding application has been submitted and the student is responsible for paying full tuition and fees.
  • If funding is not approved, the student will be responsible for immediate payment of the entire balance of tuition and fees.
  • MATERIALS FEES are not paid directly to the College as part of funding. Students MUST pay the materials fees by the fee deadline.
Outstanding Fees/Accounts

Unpaid or outstanding fees will result in program/course withdrawal and denial of future registration, as well as denial of access to transcripts and certificates.

Students will receive a REMINDER to pay any outstanding fees once the fee deadline (see fee schedule) has past.

Payment arrangements/deferrals may be approved by contacting the Assistant Registrar, Records and Registration. Deferrals are not guaranteed but extenuating circumstances will be considered.

If payment is not received by the CANCELLATION DEADLINE (see fee schedule) the student will be SUSPENDED from classes. The student will not permitted to attend class until payment is received by the Office of the Registrar.

If payment is not received by the DROP DEADLINE (see fee schedule) the student will be TERMINATED/ WITHDRAWN from their academic course/program. Funding will be cancelled and future registration will be denied.

At the point of termination, if the student pays the outstanding tuition/fees, they may receive permission to be re-instated. Re-instatement is not guaranteed.

Any fees that remain outstanding past the drop deadline will be sent to collections.

Tax Receipts (T2202A's)

As of February 2009, the College will no longer be mailing out T2202A tax receipts to students. T2202A's for 2008 and future years will be available to students on the mybvc student web portal. You will be able to access and print your T2202A free of charge directly from the student web portal. If you require a T2202A tax receipt for a taxation year prior to 2008, you can request one in person at the Office of the Registrar located at the Main Campus or by contacting the College at 403-410-1400. There is no charge for T2202A's for previous taxation years. Please note that students registered in credit- based Career programs or Continuing Education courses are eligible to receive a T2202A tax receipt.

T2202a's are released to students by the end of February.